Back-office process work · San Diego
We fix the slow, repetitive office work at San Diego companies with 20 to 200 people. Lien waivers, invoices, timesheets, paperwork that gets typed twice. One process at a time, at a fixed price.
Timesheets into payroll. Sub invoices into QuickBooks. Insurance certificates into a spreadsheet somebody checks when they remember. It works, and nobody has time to fix it.
Nobody wants a transformation. They want the invoice thing to stop taking six hours.
That’s the work we do. We find the process that eats the most hours, measure it, fix it, and keep the fix running.
Common fixes
Your software already does its own job. The hours go into the gaps between the programs, where a person carries the data across by hand.
Tracking which subs are covered, what expires this month, and which waivers are still missing before a draw.
ConstructionVendor and sub invoices read, matched and queued in QuickBooks or your ERP instead of typed in one at a time.
Every officeClient timesheets that arrive as PDFs, spreadsheets and emails, turned into one clean payroll file.
StaffingRate cons, bills of lading and proof of delivery pulled into your system and matched to the carrier invoice.
LogisticsRequests from calls, emails and texts logged, sorted and sent to the right person without someone retyping them.
Property managementProcore, QuickBooks, AppFolio, your ERP. We connect them and turn on the features you’re not using. We don’t sell you a new system.
We automate the reading, sorting and typing. Payments, payroll and anything that leaves the building still get a human click.
Start here
Two days with your team, working out how work actually moves through your office and what it costs. You keep the written report whether or not you hire us for anything else.
Bring the owner or controller to the final readout. That’s where the decision on a fix gets made.
Every step has a fixed price, low enough that a department head can approve it without taking it to the board.
Two days. We find the slow process and measure what it costs you.
About two weeks, fixed price. One process, the one from the report. The target is 2–4x what you paid, back in time saved, measured against the baseline.
We host it, watch it, and fix it when something upstream changes. $300 gets a response the next business day. $500 gets one within four business hours.
Your accounts, your data, your logins. Every build is documented, so you’re never stuck with us.
We run a small San Diego manufacturer, Improvised Electronics, that sells training equipment to the military and to police bomb squads. Before we sold this work to anyone, we did it to our own back office.
Same company, same work, fewer hours spent copying things.
San Diego companies with 20 to 200 people and a busy back office: construction, logistics, light manufacturing, property management, staffing.
We speed up the people you have. If the goal of a project is to cut staff, we’re the wrong firm.
We don’t do medical, legal, or anything built on sensitive personal data. That work needs a different kind of firm.
Ryan will want to hear about the part of your week you’d most like back. Twenty minutes is usually enough to tell if a diagnostic is worth it.